Stop leaving money on the table
Procurement teams sign framework contracts with volume commitments, but actual spend often drifts far from plan.
Contract Utilization Overview
12 contracts below 50% utilization • Q1 review
Built for procurement teams who demand complete contract visibility
Procurement teams sign framework contracts with volume commitments, but actual spend often drifts far from plan. An underutilized contract means you are not capturing negotiated discounts.
Chief Procurement Officers
Portfolio-wide oversight
Contract Managers
Deep, consistent analysis
Category Managers
Deep, consistent analysis
Sourcing Analysts
Data-driven insights
From alert to action in minutes
The objective of this agent is to maximize contract value realization.
The Trigger
You define when the agent should activate. When conditions are met, it starts working automatically.
- Utilization below 50% when more than 60% of the contract duration has elapsed
- Utilization above 90% with more than 3 months remaining
- Contract expiring within 90 days with less than 70% utilization
360° View
The agent opens a tailored dashboard consolidating data from all your systems.
- Portfolio summary — total contract value, average utilization, contracts by status
- Utilization heatmap — contracts plotted by % value consumed vs. % time elapsed
- Underutilized contracts — ranked by gap between expected and actual utilization
Automated Analysis
The agent follows a structured analysis flow, combining checks with exploratory reasoning.
- Calculate utilization rates — Compare consumed contract value to total value, factoring in elapsed time.
- Segment by risk — Classify contracts as underutilized, on-track, over-utilized, or expiring-at-risk.
- Identify off-contract spend — Find POs in the same material groups that bypass existing contracts.
Actionable Output
After analysis, the agent creates a human-friendly report with everything your team needs.
- Executive summary — Portfolio health score, contracts at risk, total value exposure
- Underutilized contracts — Specific contracts with gap analysis and root causes
- Consolidation opportunities — Off-contract spend that could shift to existing agreements
Delivery
Reports are sent automatically via email or accessed directly in Veezoo.
Key benefits for procurement teams
Concrete, measurable value for your team from day one
Captured savings
Identify off-contract spend that should route through negotiated agreements, typically recovering 2-5% of addressable spend.
Proactive renegotiation
Know which contracts need adjustment before they expire, not after.
Rebate optimization
Never miss a volume threshold because you were not tracking utilization closely enough.
Up and runningin production in weeks
To deploy this Agent, you connect Veezoo to your existing Data Warehouse, typically containing data from:
Ready to explore Contract Utilization Monitor?
Fully customizable to your workflows, data sources, and business requirements.
Typical initial implementation in weeks, not months.